Title:  Administrator, Accounts Payable (CAN)

Job Family

Finance

Exempt/Non-Exempt

Non-Exempt

Function

Finance

Essential Duties and Responsibilities

• Review, verify and code invoices for inventory and non-inventory transactions
• Avail cash discounts by ensuring invoices are accounted on time
• Reconcile statements from Vendors with company’s books
• Match freight invoices with current freight rate contract before processing invoices; obtain necessary approvals for any nonstandard freight expenses
• Sort and match invoices, POs, and receivers; reconcile and follow up on discrepancies;
• Process Accounts Payable invoices in ERP system
• Review and reconcile GRNI report with the G/L weekly and at month end
• Organize and maintain vendor contact information
• Communicate with vendors and Canada Corporate Office on all AP related issues
• File and Maintain AP, Accounting records
• Prepare monthly expense/freight accruals
• Prepare monthly Sales tax remittances
• Assist in providing audit documentation requests
• Other duties as assigned

Functional/Technical Competencies

Experience/Education

• College degree or equivalent experience
• 1-2 years of related in a related field
• Experience in an office environment
• Proficient in MS Word
• Proficient in ERP System
• Excellent communication skills
• Excellent time management skills

Job Factors/Work Environments

Work is primarily sedentary in nature.

No travel required. Occasional holiday and weekend hours.

Key Relationships

• Plant Accountant
• Controller
• Corporate Accounts Payable
• Materials Management team
• Plant Operations team
• Vendors
• Contractors

Competencies